Labour disputes can be complex and contentious, often involving sensitive issues like employment contracts, working conditions, and disciplinary actions. In such situations, accurate record-keeping is crucial for both employees and employers. Well-maintained records can make a significant difference in resolving disputes fairly and efficiently. 

In this blog post, we'll explore the importance of keeping accurate records in labour disputes and provide guidance on what to document and how.

Why Accurate Records Matter

Evidence in Legal Proceedings:

Accurate records serve as evidence in legal proceedings, supporting or defending claims.

Clear Communication:

Records help ensure all parties are informed and on the same page.

Dispute Resolution:

Accurate records facilitate faster dispute resolution.

Compliance with Labour Laws:

Records demonstrate compliance with labour regulations and laws.

Protection from False Claims:

Accurate records protect against false or exaggerated claims.

What to Document

Employment contracts and agreements;

Disciplinary actions and warnings;

Grievances and complaints;

Meetings and discussions;

Working hours and leave;

Performance management and evaluations;

Training and development;

Health and safety incidents;

Union activities and negotiations; and

Termination and severance.

Best Practices for Record-Keeping

Keep records up-to-date and accurate;

Store records securely and accessibly;

Use clear and concise language;

Include dates, times, and signatures;

Document all interactions and incidents;

Retain records for the required period.

Closing Remarks:

Accurate record-keeping is essential in labour disputes, providing a clear understanding of events and supporting fair resolution. By documenting relevant information and following best practices, employees and employers can protect their interests and ensure compliance with labour laws. Remember, accurate records are crucial in resolving labour disputes efficiently and fairly.

Should you require guidance or assistance in understanding employment related records, or aspects related thereto, Quid Nunc Consulting is here to provide reliable and comprehensive human capital solutions tailored to your business needs.

Contact us at info@qnc.co.za or give us a call at 067 402 0231 to learn more about how we can support your organisation's success.